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Working without Paper – Document Management Tips

Print, copy, scan, fax, email Scan up to 600 x 600 dpi in black-and-white and colour Great for individuals and small work teams Automatic two-sided printing Built-in Wi-Fi

When it comes to document management solutions, the latest trend is going paperless. Not only is this great news for the environment, it also means less hassle and clutter for your organisation in general. Here are our top tips for staying waste-free at work:

  • Invest in Xerox Software Solutions 

Xerox software solutions, as well as a handy Xerox multifunction printer, will help you to completely embrace the digital age. Features available should include print, copy, scan, fax and email.

  • Track Monthly Printing 

Good quality multifunction printers, like the Xerox multifunction printer range, can track the number of pages printed by everyone in your organisation. Instead of scolding those who print more than they should, reward those who printed the least. Incentives can make a world of difference when it comes to reducing waste in the office.

  • Make Changes to Automated Office Equipment 

Remove all printers from your employees’ desks. Opt to invest in larger, multifunction models that can be placed strategically throughout your business premises. Not only will there be access to more helpful digital-friendly features, but there is a good chance that it will encourage employees to print less, too.

  • Start Recycling 

Sometimes, printing is unavoidable, which means that there will always be a certain amount of paper waste to deal with. Make the green choice and handle it the right way by making it easy for your employees to recycle. A few handy, easily accessible paper bins are all you need to make a difference!

For the ultimate in document management solutions in South Africa, remember that you can always count on the team at Bytes Document Solutions. As experts in Xerox automated office equipment and software, we’ve got you covered. Contact us today for more tips on going paperless and upgrading your business!