Our Solutions

Watermarks: No water required

Looking for a way to tag your documents as a draft or label it as confidential? Then watermarks may be the answer for you.

A watermark is an image printed in the background of a copied or printed page or pages. You can also use watermarks to put a version number or a date on a document. There are several predefined watermarks you can use or you can create your own.

The watermark is a handy feature on many of our printers and multifunction printers including the Nuvera Digital Printing Presses, VersaLink and AltaLink products.

Here is a video showing the watermark setup on a Phaser printer.

https://www.youtube.com/watch?v=zT7cFbfKZPI

I like watermarks because it is a visual representation to let me know I am working, for instance, with a draft version of a document. This is very helpful for documents that are printed out multiple times for editing and revising.

Watermarks can also be used to put your name on a document you created, that way no one can take credit for your work! Watermarks are a simple way to secure your confidential or intellectual property.

The marks can be customized; you can choose the size, orientation, font and even color of the watermark to fit your needs.

Notes:

  • Not all options listed are supported on all printers. Some options apply only to a specific printer model, configuration, operating system, or print driver type.
  • Watermarks are not supported for some print drivers when booklet is selected or when more than one page is printed on a sheet of paper

Watermarks can also be added to copies on some of our machines. Standard watermarks available for copies include the words Draft, Confidential, the Date and Time, a Control Number or a watermark of your creation. The watermark is a great security feature as well because they cannot be removed or manipulated, as you might be able to do with a header or footer..

To learn more about the watermarks available on your machine please search for “watermark” in Online Support for your model printer.

To get to your printer’s support page click here and enter your printer model number, then type “watermark” in the search field. Watermark is also available through the Global Print driver.

Below I have added the screenshot of the Watermark Editor on the Windows drivers. Remember your screens may vary depending on your model of printer and how your machine is set-up, so these screenshots are only examples. Example, another good watermark word!!

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Creating a more sustainable office

Our commitment to sustainability includes helping you find ways to work smarter and faster, while improving your bottom line and the environment.

Since our earliest days, we have strived to find ways to make the office more sustainable. We invented technology to enable two-side copying and introduced the first recycled grade of cut sheet paper. The use of both has become second nature for many. Here are tips using the latest product features and functionalities to make your office more sustainable.

Read: Enabling sustainability for Our customers and our operations (PDF)

Steps to a more sustainable office

  • Use a print driver that makes sustainable printing easy. Adjust your print driver default settings to automatically print on both sides of the sheet. Deselect the cover sheet and you’ll avoid printing a sheet unnecessarily. If you want others to know it’s your print, select the watermark option and you can place your initials or some other identifier on the sheet in a conspicuous fashion.
  • Select energy-efficient printers and multi-function printers that bear the EPA Energy Star and EPEAT eco labels. Products carrying the EPEAT logo meet Energy Star and additional criteria covering every stage of the product lifecycle — design, manufacture, supply chain, use phase and end-of-life.
  • Verify the authenticity of your toner cartridges. Counterfeit toner cartridges are difficult to distinguish from genuine Xerox cartridges. Counterfeit cartridges are a combination of refilled/remanufactured and brand-new third-party cartridges boxed in replicas of Xerox original packaging. Unlike Xerox, counterfeiters have no regard for the quality, reliability or safety concerns that bogus cartridges pose.
  • Engage your employees in fun ways using the Xerox Print Awareness Tool. The tool raises employees’ awareness about the impacts of their printing decisions and can communicate office “news” using the customisable posting feature.
  • Go carbon neutral. Print ReLeaf plants a precise number of trees based on your paper consumption, helping to offset the GHGs associated with printing.
  • Use scanning to enable digital workflows. By turning manual, paper-based processes into efficient, digital ones, you’ll save paper, time and money and reduce the number of errors. With Xerox ConnectKey you can even convert paper documents to an MP3 audio file you can listen to.
  • Use the Green World Alliance recycling programme, which prevents millions of supply items from entering landfills each year. You can even consolidate returns of five to 30 used supply items in a single box and ship them to us.
  • Transform your paper documents into flexible, more usable Word or Excel formats with Xerox ConnectKey apps. Translate them into other languages. Turn printed documents into digital resources. Easily scan, and immediately archive and retrieve information. To make critical content accessible and searchable, your MFP can route documents through your network directly to its end location, whether locally or in the cloud.
  • Implement secure printing to hold print jobs at the device until a user enters a Pin to claim them. A time-out feature deletes unclaimed jobs preventing forgotten prints from piling up at the device.
  • Look for pre-owned or remanufactured equipment produced to meet original factory specifications. It’s tested and checked by Xerox technicians and comes with a warranty. Buying remanufactured saves you money, and saves millions of kilograms of material from entering landfills.

About Bytes Document Solutions
Altron Bytes Document Solutions (BDS) is Africa’s leading document management technology and services company and the largest Xerox distributor in the world. It is the authorised Xerox distributor in 26 sub-Saharan countries offering the complete range of Xerox document equipment, software solutions and services. BDS forms part of JSE-listed Allied Electronics Corporation (Altron).

 

Back to basics – copy features

Let’s talk about a couple of features used in the basic copy function of Xerox copiers and multifunction printers – Edge Erase and Image Shift. These layout adjustments help to give you the highest quality copies possible by adjusting some of the edge and alignment issues you might encounter if you use a less-than-perfect original.

The Edge Erase will allow you to erase marks on copies that are made by punched holes, staples, headers, footers and any other stray marks in the margins. By modifying the edge deletion parameters, you can eliminate those unsightly marks, so your copy will look clean and show no evidence of the holes or staples.

With the Edge Erase feature, you can choose All Edges, which will produce a consistent margin erase on all margins from 0mm to 2mm in size. The Individual Edges independently erases each margin in differing amounts between 0mm and 2mm. The Individual Edges feature gives you more flexibility; you can choose top, bottom, left or right and repeat the setting for two-sided copies. Below is the Edge Erase screen; your screen may look a little different depending on the model of the machine you are using.

The Image Shift feature is a layout adjustment feature that will allow you to auto centre the copy or adjust the image shift independently using the margin shift or the present shift right/left and shift up/down features. The image can be shifted in an amount from 0mm to 2mm. Copies can also be made with a margin added to the top, bottom, left or right. When making two-sided prints, the shift position can be set for both side one and side two. The image below shows the Image Shift screen; again, your display may be different. It will depend on the model machine you are using.

To find the instructions for using these features on your machine, access the support page for your model and then search on Edge Erase or Image Shift. Try incorporating these features next time you have a less-than-perfect original that you need to copy. You will be surprised at how much better your copy will look.

Altron Bytes Document Solutions (BDS) is Africa’s leading document management technology and services company and the largest Xerox distributor in the world. It is the authorised Xerox distributor in 26 sub-Saharan countries offering the complete range of Xerox document equipment, software solutions and services. BDS forms part of JSE-listed Allied Electronics Corporation (Altron).

How to pause a copy job on your printer without breaking it

Sometimes you just need to interrupt. Your printer probably has a button for that, but let us take a look at how to enable and use the interrupt feature. The interrupt feature is available on most of the production, wide format, office printers and multi-function printers, but it works differently on different printers. On some printers you can interrupt the copy jobs and on others you can only interrupt a copy job if it is a multiple sets job.

Let’s look at the interrupt feature on the ConnectKey and AltaLink families. The interrupt feature will allow you to pause a print job, complete a copy or scan job then resume the print job. This feature cannot be used to promote another print job ahead of a paused job. The interrupt job button must be enabled for the feature to work.

Here is a look at the instructions for enabling the feature on the AltaLink, other printers will have similar steps.

To enable the Interrupt Feature on the AltaLink

  1. Login as System Administrator at the control panel
  2. At the control panel touch screen, touch Device, then touch Tools.
  3. Touch Device Settings > Interrupt Printing Enablement.
  4. Touch Enable.
  5. Touch OK.
  6. Logout of System Administrator mode.

Once the feature is enabled then it can be used to interrupt a print job if you need to copy or scan something right away.  Let’s look at the steps for using the interrupt feature.  These steps are directly from the online support for the AltaLink printers.  The feature will work the same way on other printers.

To use the interrupt feature on the AltaLink

The Interrupt button pauses the current job to run a more urgent copy or scan job.

Note: The Interrupt button must be enabled before it is visible and usable on the User Interface. The Interrupt button is disabled by default.

  1. At the control panel, touch the Interrupt button. The printer continues to print while it determines the best place to pause the spooled print job.
  2. Printing stops to allow you to complete another job.
  3. To resume printing, touch the Interrupt button again.

To find how to enable and / or use the feature on your printer please navigate to the support page and enter in your machine model and search on interrupt or pause to find the instructions for your printer.

The interrupt feature can come in handy if you need that quick copy for the staff meeting and someone is printing a big print job, for instance 20 manuals that are 50 pages each.  Interrupt that job make your copies and then finish the print job all with the interrupt button.  Time saving and easy to use.

Introducing ethics to the world of AI

Artificial intelligence may still be in its infancy, but there’s no question more people are beginning to feel its influence in their everyday lives.

Tolga Kurtoglu, CEO of PARC, and award-winning tech journalist Kara Swisher sat down to discuss the current state of AI and how ethics can steer its future. Here are the key takeaways from their discussion.

More people are recognising the potential of AI

AI algorithms are now able to perform breast cancer screenings better than some medical professionals. They’re fixing the industrial base in manufacturing. Enabling better mobility in smarter cities.

It’s become clear that AI isn’t just another passing tech fad. And people are starting to notice. Individuals are beginning to wonder what they need to do to stay relevant in a world dominated by AI. And corporations are talking about what their AI and machine learning strategy should be.

Nearly anything can be digitised

While a lot of what’s digitised today is more repetitive in nature and takes place in structured environments, algorithms that can perform more dynamic, creative tasks are in the works. Some AI algorithms have even been developed that can compose music.

Today, programmers don’t even have to proscribe what algorithms should execute. All they need to do is feed it data and the algorithm will come to conclusions on its own. With enough computational data, there could be no limits to what can be digitized.

The AI ‘black box’ is a growing problem

The next frontier in AI is finding a way to make it more transparent. Historically, AI was only used for objective problems with one answer such as stress analysis on a bridge or calculating aerodynamics on a plane wing. But today, AI is being asked to take on messier human problems. Performing evaluations for teachers. Medical diagnostics. Sentencing, parole and probation in criminal justice. Filtering job applications in human resources. Because algorithms grow intelligence on their own, there’s no clear line of sight to how their decision-making process works. And without a way to analyse these decisions, there can be a risk of bias.

The push for change needs to come from outside

The online economy requires a deep understanding of how people think. It’s through analysis of human behavioural patterns that companies like Facebook are able to optimise for attention, engagement, virality and speed. As long as these business models remain what they are, there’s very little incentive for tech companies to change. The makeup of these companies also tends to be very homogeneous. And algorithm developers aren’t always inclined to think about some of the social implications of what they’re creating.

That’s why outside intervention is essential. Policy makers and stakeholders from social sciences and corporate governance need to come to the table and be part of the discussion. And while some are pushing for privacy, such as in California and the EU, there’s still a lot of work to be done.

About Bytes Document Solutions
Altron Bytes Document Solutions (BDS) is Africa’s leading document management technology and services company and the largest Xerox distributor in the world. It is the authorised Xerox distributor in 26 sub-Saharan countries offering the complete range of Xerox document equipment, software solutions and services. BDS forms part of JSE-listed Allied Electronics Corporation (Altron).

https://techcentral.co.za/introducing-ethics-to-the-world-of-ai-bytprom/92057/

May I interrupt? Pausing your printer

Sometimes you just need to interrupt. Your printer probably has a button for that, but let us take a look at how to enable and use the interrupt feature. The interrupt feature is available on most of the production, wide-format office printers and multifunction printers, but it works differently on different printers. On some printers you can interrupt the copy jobs and on others you can only interrupt a copy job if it is a multiple sets job.

Let’s look at the Interrupt feature on the ConnectKey and AltaLink families. The Interrupt feature will allow you to pause a print job, complete a copy or scan job, then resume the print job. This feature cannot be used to promote another print job ahead of a paused job. The Interrupt job button must be enabled for the feature to work.

Here is a look at the instructions for enabling the feature on the AltaLink. Other printers will have similar steps.

To enable the Interrupt Feature on the AltaLink:

Login as System Administrator at the control panel.

At the control panel touch screen, touch Device, then touch Tools.

Touch Device Settings > Interrupt Printing Enablement.

Touch Enable.

Touch OK.

Logout of System Administrator mode.

Once the feature is enabled, it can be used to interrupt a print job if you need to copy or scan something right away. Let’s look at the steps for using the Interrupt feature. These steps are directly from the online support for the AltaLink printers. The feature will work the same way on other printers.

To use the Interrupt feature on the AltaLink:

The Interrupt button pauses the current job to run a more urgent copy or scan job.

Note: The Interrupt button must be enabled before it is visible and usable on the User Interface. The Interrupt button is disabled by default.

1. At the control panel, touch the Interrupt button. The printer continues to print while it determines the best place to pause the spooled print job.

2. Printing stops to allow you to complete another job.

3. To resume printing, touch the Interrupt button again.

To find how to enable and/or use the feature on your printer please navigate to the support page and enter your machine model and search on Interrupt or Pause to find the instructions for your printer.

The Interrupt feature can come in handy if you need that quick copy for the staff meeting and someone is printing a big print job; for instance, 20 manuals that are 50 pages each. Interrupt that job to make your copies and then finish the print job, all with the Interrupt button. It saves time and is easy to use.

Bytes Document Solutions

Altron Bytes Document Solutions (BDS) is Africa’s leading document management technology and services company and the largest Xerox distributor in the world. It is the authorised Xerox distributor in 26 sub-Saharan countries offering the complete range of Xerox document equipment, software solutions and services. BDS forms part of JSE-listed Allied Electronics Corporation (Altron). http://bytesdocumentsolutions.co.za.

Xerox Corporation

Xerox Corporation is a technology leader that innovates the way the world communicates, connects and works. We understand what’s at the heart of sharing information – and all of the forms it can take. We embrace the integration of paper and digital, the increasing requirement for mobility, and the need for seamless integration between work and personal worlds. Every day, our innovative print technologies and intelligent work solutions help people communicate and work better. Discover more at www.xerox.com and follow us on Twitter at @Xerox.