|Xerox has assembled this list of four top ways you can cut your business costs today through better document management, says Allison Zimmer, Channel and SMB Marketing Specialist, Commercial Excellence at Xerox.|
|Issued by: Bytes Document Solutions|
|[Johannesburg, 18 May 2018]
Some people jump out of airplanes or ski black diamond slopes to get their thrills. Short of landing a huge new account, there aren’t many greater thrills for a business owner than finding new ways to cut their business expenses, says Allison Zimmer, Channel and SMB Marketing Specialist, Commercial Excellence at Xerox. That’s why Xerox has assembled this list of the top ways you can cut your business costs today through better document management. Most of them are surprisingly simple, and perhaps even right in front of your face.1. Print smarter
Xerox printers let you set permissions and restrict colour printing to specific documents, departments or employees. Perhaps even more important than managing the prints you need is managing the ones you don’t. It sounds unbelievable but almost half of printed pages are discarded. Another 20% are never picked up from the printer at all! You can stop this in its tracks with printers that don’t print until the user actually shows up at the printer and validates the print job with a PIN code.
But perhaps the most effective way to reduce your printing costs is by outsourcing your print management to an expert. Managing your own print environment can take much more time, effort and resource than you realise, or want to invest. A managed print services (MPS) strategy can potentially cut your costs by up to 30% and give you a single point of contact who can manage your vendors, handles supplies ordering, and give you a detailed understanding of your print environment. They’ll also provide support and advise you on industry-standard best practices. Need help finding a partner? Contact us.
2. Assess your equipment
While investing in new equipment may seem more like spending than saving, outdated office equipment can cost you money that you’d probably rather keep in your pocket. Outdated equipment is inefficient, often goes unused in favour of better, new equipment, and is probably the source of a lot of costly repairs. A print assessment can also tell you whether your devices are placed appropriately for the teams they serve, or whether certain devices are over or underutilised.
3. Go digital
What’s more, you’ll spend less money on supplies like paper and ink. Solutions like Xerox Web Capture Services makes scanning easier than ever, so there’s no difficult learning curve, and your transition to digital can be simpler than you expect. Bonus: it works with any brand of scanner so you won’t need to invest in new ones.
What’s more, Xerox multifunction printers can save scanned documents to the right locations automatically, which is a huge time saver for your employees. Xerox printers using ConnectKey Technology let you scan and print documents directly to and from cloud storage apps like Microsoft 365 and Dropbox. Xerox offers rebates on printers, including a wide range of colour, black-and-white and multifunction models. You can shop online or find a retail location near you.
4. Enable a remote office
Employees who telecommuted, or had the option to do so, also demonstrated better retention and higher levels of job satisfaction. The study estimated that, on average, companies saved an estimated $2 000 per every employee who worked from home. Learn more about the benefits and how to get started here.